How to Import Raised Access Floors from China (Step-by-Step Guide)

Introduction

Importing raised access floors from China can feel overwhelming—especially if it’s your first time dealing with overseas suppliers, quotations, customs paperwork, and shipping. But what's the good news? With the right guidance from Dawn, it's a straightforward and incredibly rewarding process! China is the world’s leading hub for raised floor manufacturing, offering a wide range of high-quality products at competitive prices.

This step-by-step guide will walk you through the entire process, from finding the right supplier to successfully receiving your shipment. Whether you're a contractor, distributor, or project manager, this guide will help you avoid common mistakes and make smart purchasing decisions.

What Are Raised Access Floors?

Raised access floors are modular flooring systems that create an elevated platform above the building’s main slab. This empty space is used to run cables, wiring, HVAC pipelines and plumbing make them perfect for modern commercial facilities.

Common Types of Raised Access Floors

• Steel Cementitious Panels (Most Common)

• Calcium Sulphate Panels

• Aluminum Panels

• Woodcore Panels

• Encapsulated Panels
  
  

Why They’re Popular in Modern Construction

Think of them as the “hidden backbone” of smart buildings. Raised floors improve cable management, enhance flexibility, Reduce renovation time and support heavy loads in equipment-intensive environments such as data center and control rooms.

Why Import Raised Access Floors from China?

Cost Advantages

China offers significantly lower manufacturing and labor costs, allowing buyers to save 20–50% on materials without compromising quality.

Wide Range of Options

Factories in China produce all kinds of raised floor systems, from office-grade panels to ultra-heavy-duty data center flooring.

Strong Manufacturing Capabilities

China’s raised floor industry has matured over the last 20 years, with factories equipped with automated production lines, Strict quality control systems and international certifications.

Step 1: Identify Your Project Requirements

Before contacting suppliers, you need a clear understanding of your project’s technical needs.

Load Capacity

Common load ratings:

• 800 lb

• 1,000 lb

• 1,500 lb

• 2,000 lb

Data centers typically require higher load capacities.

Height Requirements

Standard heights range from 100 mm to 1,800 mm.

Your facility’s cable density and airflow systems will determine the required height.

Panel Materials

Popular materials include:

• Steel cementitious

• Calcium sulphate

• Woodcore

• Aluminum

The advantages of each one depend on the environment and load needs.

Step 2: Research and Select Reliable Suppliers

Where to Find Suppliers

Here are the best platforms to begin your search:

• Alibaba

• Made-in-China

• Global Sources

• Industry exhibitions such as CIFF or Canton Fair

How to Verify Supplier Credibility

You shouldn’t rely on nice photos alone. Perform checks such as:

• Business license verification

• Export experience

• Customer reviews

• Third-party audits

Certifications to Look For

• ISO 9001 (Quality Management)

• CE Certification

• PSA MOB PF2PS (for UK markets)

• SGS or TUV reports

Red Flags to Avoid

• No physical factory address

• extremely low pricing (too good to be true)

• Poor communication

• No sample policy

Step 3: Request Samples and Product Specifications

What to Examine in Samples

Your sample should be checked for:

• Panel flatness

• Coating thickness

• Understructure quality

• Weight per panel

• Finish quality

Technical Documents to Request

Ask the supplier for:

• Load test reports

• Installation manuals

• Material composition sheets

• Product drawings

Step 4: Get a Detailed Quotation

A good quotation should be clear, organized, and transparent.

How Pricing Is Calculated

Raised floor pricing usually includes:

• Panel cost

• Understructure (pedestals & stringers)

• Surface finish (HPL, PVC, ceramic, etc.)

• Accessories

• Packaging

• Shipping cost (FOB or CIF)

Hidden Costs to Watch Out For

• Import tax

• Local port charges

• Storage fees

• Overweight container fees

Step 5: Factory Audit or Virtual Inspection

What to Check During an Audit

A physical or virtual audit can reveal:

• Production capacity

• Raw material storage

• Manufacturing equipment

• QC process

• Worker safety standards

Benefits of Third-Party Inspection

Using the services of SGS, TÜV or a local agent will ensure that your order meets the required quality standards before shipping.

Step 6: Place Your Order and Confirm Production Details

Production Timeline

Most raised floor orders require 15–35 days depending on quantity and customization.

Confirming Packaging Requirements

Good packaging prevents moisture, corrosion, and panel damage.

Request the following:

• Palletized packaging

• Waterproof wrapping

• Corner protectors

Step 7: Understand Shipping Methods from China

FCL vs LCL

• FCL (Full Container Load): Best for bulk orders

• LCL (Less than Container Load): Good for small orders or samples

Sea Freight vs Air Freight

• Sea freight: Cheapest but slow (25–40 days)

• Air freight: Fast but expensive—use only for urgent samples

Step 8: Customs Clearance & Import Documentation

Required Documents

You will typically need:

• Commercial invoice

• Packing list

• Bill of Lading

• Certificate of origin

• HS code documentation

Customs Duties & Taxes

Check your country's import tariff for HS code 680610, which is commonly used for raised floors.

Step 9: Receiving Goods & Quality Check

What to Inspect Upon Arrival

• Panel quantity

• Surface damage

• Pedestal and stringer quality

• Load capacity compliance tests

• Packaging condition

Always document any damages immediately for insurance claims.

Common Mistakes to Avoid When Importing

• Choosing the cheapest supplier

• Forgetting to check certifications

• Not inspecting products before shipment

• Misunderstanding shipping terms

• Underestimating customs fees

Final Tips for a Smooth Import Experience

• Build long-term relationships with reliable suppliers

• Communicate clearly and confirm every detail

• Keep records of all communications

• Use international payment methods like PayPal, LC, or TT

Conclusion

Importing raised access floors from China doesn't have to be stressful. With the right preparation, reliable suppliers, and clear communication, you can save money, enjoy high-quality products, and complete your project smoothly. Use this guide of Dawn floor as your roadmap, and you’ll be well-equipped to make confident and successful import decisions.